1. Introduction

We take privacy and the protection of personal information seriously.  We regularly review our Privacy Notice to ensure we continue serving our Business Contacts’ privacy interests.  We reserve the right to change and update this Privacy Notice, and we will post these changes on our website.  If you have any queries concerning your personal information or any questions about our use of the data, please get in touch with us.

This Privacy Notice details how we gather, use and share personal information and individual privacy rights.  How we use personal information depends upon the context in which it is made available.

It sets out the conditions under which we may process and information that we collect from you or that you supply to us.  It covers personal information, e.g. information that could identify you and information that could not.  The purpose of this notice ‘process’ means to collect, store, transfer, use or otherwise act on the information we receive

We are committed to maintaining trust and confidence by ensuring that your personal information is not used for any purpose other than what it is intended. We will not be shared with a third party other than those approved to assist us in operating our business.

  1. About Us

In this Privacy Notice, references to ‘we’ and ‘use’ are to (James Evans & Sons)

  1. What Kinds of Personal Information We Use

We use various personal information depending on the circumstances under which it is made available.

  1. Business Contacts

We hold the names, job titles, employer details and professional contact details of various business contacts, including client contacts, supplier contacts and interested parties who have provided their details to us. 

  1. How We Gather your Personal Information

We only use the personal information we have obtained directly for the purposes described in the Privacy Notice.

Business Contacts:  These may be collected via forms on our website or during everyday business correspondence with business contacts.

  1. Why We Use Personal Information

We will use personal information for the following purpose:

Business Contacts: We process the personal data of our business contacts as necessary for the legitimate interest of managing the day-to-day operation of our business, including contractual obligations, correspondence, engaging suppliers, and promoting our services to business contacts.

  1. How Long We Keep Personal Information

We will never retain personal information for any longer than is necessary for the purposes. We need to use it to provide you with the goods/services you have requested, to comply with other laws, including for the period demanded by tax authorities, to support a claim or defence in court.


  1. Sharing Personal Information with Third Parties

Except as detailed, we do not share, sell, or disclose any information collected by us to a third party.   We only share personal information to the extent necessary for fulfilling the purposes outlined in ‘Why We Use Personal Information, including where necessary for the provision of services, where we are under a legal or contractual obligation to do so or where it is fair and reasonable for us to do so in the circumstances.


  1. We may share personal information with the following third parties:

Government bodies:  We may be required by law to share personal information with government bodies and regulators such as HMRC

Suppliers:  We use several suppliers with whom we may need to share personal information such as Name and Address for direct deliveries to Clients on our behalf.  In these circumstances, we take steps required by data protection laws to ensure that these suppliers protect the personal information we share with them.


  1. Reasons for Processing Data

Generally, your information is processed because we:

  • Have a contractual obligation to you, and to fulfil it, we need to process the personal information you have provided. 
  • Where you have contacted us to provide more information about our business, employment opportunities, and services, in such instances, you provide your consent to us to process information that may include personal information. (e.g. Where you have contacted us by email and are expecting a reply). 
  • Have a legal obligation.  As with other companies and individuals, we are subject to the law.  We must sometimes process personal data to comply with a statutory requirement.


  1. Storage of Data

The data we collect is kept securely within the UK.  If the basis on which we process your information is no longer relevant, we shall immediately stop processing your data.  We shall notify you of any changes and any new basis under which we have identified that we can continue processing your information.


  1. Your Rights  

You have several legal rights relating to your data, which are outlined here: 

  • The right to make a subject access request. This enables you to receive specific information about how we use your data, as well as to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
  • The right to request that we correct incomplete or inaccurate personal data that we hold about you.
  • The right to request that we delete or remove personal data that we hold about you where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).
  • The right to object to our processing of your data where we are relying on our legitimate interest (or those of a third party), where we cannot show a compelling reason to continue the processing
  • The right to request that we restrict our processing of your data. This enables you to ask us to suspend the processing of personal data about you, for example, if you want us to establish its accuracy or the reason for processing it.
  • The right to withdraw your consent to us using your data. We do not usually rely on your consent as the legal ground for using your data. However, suppose we rely on your consent as the legal ground for using any of your data, and you withdraw your consent. In that case, you also have the right to request that we delete or remove that data if we do not have another good reason to continue using it.
  • The right to request that we transfer your data to another party, in respect of data that you have provided where our legal ground for using the data is that it is necessary for the performance of a contract or that you have consented to us using it (this is known as the right to “data portability”).
  • The right to object to a decision based on profiling/solely automated decision-making, including the right to voice your opinion and obtain human intervention in the decision-making.


We are required to verify the identity of anyone requesting to exercise their privacy rights. We may ask individuals to provide valid identification documents when requesting to allow us to do this.  We will not charge for responding to any request from individuals exercising their privacy rights. We will respond to any requests per our obligation under data protection laws. Note that these rights are not absolute, and we may be entitled to refuse some or all of your requests in some circumstances.

  1. Online Activity

When someone visits our website, we collect standard internet log information and details of visitors’ behaviour patterns.  We do this to understand the number of visitors we have to the various parts of the website in a way that does not identify anyone.


  1. Our Use of Cookies

Cookies are small text files placed on your computer by websites you visit.  They are widely used to make websites work, or work more efficiently, as well as to provide information to the site owners.  We don’t use cookies to identify you personally: our aim in using them is to be able to make the site better for you.